Terms of Reference (TOR)Transportation of Global Fund TB Supplies within Somalia

Job description

TERMS OF REFERENCE (TOR) Global Fund

TOR title

Terms of Reference (TOR)Transportation of Global Fund TB Supplies within Somalia

Project

Global Fund TB Program 

Start Date

To be determined soon. 

Duration 

 One Year (with Option of Extension)

Location 

South-West, Jubaland, Galmudug and Hirshabelle 

1.    JUSTIFICATION

In conjunction with the National TB Program Somalia and support from WHO, World Vision Somalia office plans the transportation of supplies as below;

The Supplies Survey entails TB Supplies being transported from the TB sites to TB sites in Somalia.

World Vision Somalia office invites qualified suppliers to make an offer to establish a contract for the provision of TB supplies handling and transport from WHO warehouse Mogadishu to the selected TB centres in states and to be shipped to the TBCs with the different locations.

World Vision Somalia County office will award a short-term agreement (STA) to the best technical and financial offer, valid for nine months with possibility of extension

2.    OBJECTIVE 

 The primary objective is to select a competent and reliable contractor capable of ensuring the efficient and secure transportation of TB Supplies from WHO warehouse to designate TBCs in Somalia.

  3.    Transportation 

The selected contractor will be responsible for:   ·         Providing suitable vehicles and trained personnel for the transportation of TB supplies. ·         Ensuring compliance with all relevant regulations and standards for the handling and transportation of biological and chemical materials. ·         Safely transporting TB supplies from WHO warehouse in Mogadishu to designated TBCs in various states in Somalia. ·         Coordinating with laboratory staff for the timely pickup and delivery of TB supplies. ·         Maintaining a chain of custody and proper documentation throughout the transportation process.

Within one day of receiving order from the facility, the provider will transport the TB supplies packaged in a carton weighing approximately 120 kg from the WHO warehouse Maqisho to TBCs.

The Service Provider ensures that the commodities are delivered within the agreed average transit time to destinations.

    3.1.1 Transport Methods

The transportation of the TB supplies must be done in an appropriate motor vehicle. The service provider must carry out all movements of consignments (TB supplies) to standards that ensure their protection at all times, considering the nature of the goods, security, and environmental factors. To keep the consignment safe and avoid damage, the interior of all vehicles used by the service provider must be clean and sanitary, as well as provide sufficient space for the consignment and an environment that protects the consignment from damage or spillage.

1.         

2.         

3.         

3.1         

3.1.2        Transport Documentation

The Service Provider will be provided with an AWB of the consignment from the WHO warehouse maqadisho in advance, and after delivery, the provider will submit Proof of delivery signed by the consignee (TB in charge)

3.1.3        General requirements

• All losses, shortages and/or damages that occur due to poor handling will be reimbursed by the Service Provider to World Vision

• The Service Provider should be able to mobilise resources and notice to clear and transport the consignment to the TBCs in Somalia.

3.1.5        Reporting

The Service Provider shall share with World Vision by email scanned proof of delivery Note document and a status or incident report on each consignment delivered within a day after delivery.

4. EXPECTED DELIVERABLES

-       Consignments are delivered in an appropriate and timely way

-       Transportation is arranged and carried out in a safe manner.

-       Requests are acted on promptly (within one week)

-       Accurate documentation is kept on every consignment

Monthly, itemised invoices submitted with supporting documentation (Waybills, Proofs of Delivery, and any supporting documents related to the shipment/ consignment)

Skills and qualifications

DESIRED QUALIFICATIONS, SPECIALIZED KNOWLEDGE OR EXPERIENCE/ Evaluation criteria

      Transport service providers shall possess the below: -

-       Experience in the provision of transportation and delivery services.

-       Extensive experience and knowledge in handling international humanitarian NGO shipments as well as that of local NGOs,

6.0  PROPOSALS EVALUATION CRITERIA

a)      Mandatory requirements

                                            I.            Provide a certified copy of business registration(license)

                                          II.            Provide a valid tax compliance certificate

                                        III.            Registration of national tender board where applicable

                                        IV.            Local government registration

                                          V.            Registration from Ministry of transportation and public works 

Only firms with valid eligibility documents are eligible to apply for this consultancy service. Failure to provide these mandatory documents will result in automatic disqualification.

Attachments

ToR -for-TB supplies-in-the south supplies transportation.docx

How to apply

Interested qualified consultancy firms are encouraged to submit their proposal with the below documents in English and by email to somo_supplychain@wvi.org  on or before 10th May 2025.

Proposals should be submitted in three distinct/separate attachments, namely

1.            Mandatory Requirements

2.            Technical Proposal

3.            Financial Proposal

NB (Bidders who will combine the three documents shall be disqualified). Bids received after the deadline shall not be considered.

Email title should be; Terms of Reference- Transportation of Global Fund TB Supplies within Somalia

“World Vision reserves the right to accept or reject any Bid and is not bound to give reasons for its decision”

For inquiries and questions, kindly send an email to Somalia_Procurement@wvi.org