PURCHASING CLERK

Job description

MEDECINS SANS FRONTIERES (MSF) – SOMALIA MISSION
MSF is an independent humanitarian medical organization providing emergency medical aid to populationsin need. MSF Somalia mission is seeking a qualified person for the position below:
Job Title : PURCHASING CLERK
Work Location : GURIEL_SOMALIA
Start date : AS SOON AS POSSIBLE
Length of contract : Fixed term (1year) 100% with 3 to 6 months’ probation period.
Main Purpose
Carrying out purchases of a supply office according to MSF standards and protocols in order to ensure an ongoing supply of all sorts of goods
Accountabilities
 Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing.
 At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.
 Placing purchase orders to pre-selected suppliers with whom prices have been agreed.
 Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.
 Regularly updating the supplier-item-price data on the supply office. Informing the Supply Activity Supervisor or Logistics Manager of all information or modifications to the "item supplier" data: price, address, items available....
 Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department,etc. Updating information on purchase lists after purchases are made
 Assisting in reception control process with the storekeeper and supply activity supervisor

MSF Section/Context Specific Accountabilities
 Review submitted requisitions to verify that appropriate approvals and authorizations have been obtained prior to entering the purchasing process.
 Collect and compile quotations, bids, specs, ect for review and documentation.
 Identify and advise the best source to obtain needed materials based on price, availability and quality needs.
 Prepare and process purchase orders and verify pro forma invoices and order confirmations for accuracy.
 Maintain database of historical purchasing data for Mudug Project purchases.
 Ensure that processed orders are filed for reference once the order is satisfactorily complete.
 Maintain the MSF Archiving system and ensure all relevant procurement documents are properly archived as per the MSF LogAdmin.

Skills and qualifications

Requirements
Education

 Essential, secondary education; commerce related studies desirable
Experience

 At least two years in supply chain related jobs

Job application tracking

Language

  Essential: proficient in English and Somali languages.
Knowledge

 Good level computer literacy 

Competencies 

 Results and Quality Orientation L1
 Teamwork and Cooperation L1
 Behavioral Flexibility L1
 Commitment to MSF Principles L1
 Service Orientation L1
 Stress Management. L2

How to apply

If you meet the above requirements, please email your CV & motivation letter as a SINGLE FILE in PDF format no later than 24TH July 2025 under the subject “PURCHASING CLERK” to: jobs@somalia.msf.org

Only shortlisted candidates will be contacted.
No physical application will be accepted.

(MSF is an equal Employer and does not charge any application/recruitment or training