School Secretary

Job description

Position summary

Job postings

Pharo Secondary School in Sheikh is seeking a highly organised, professional, and reliable School Secretary to join our administrative team. The ideal candidate will play a key role in supporting the daily operations of the school, assisting the school leadership, maintaining office systems, and ensuring smooth communication between staff, students, parents, and external stakeholders.

Key relationships

Role:

Location:

Reporting to:

Contract Type

School Secretary

Sheikh, Somaliland

School Administrator.

Fixed Term - One year (possibility of renewal)

Key Responsibilities:

•      Serve as the first point of contact for the school’s front office.

     •      Manage telephone and email communications, responding promptly and professionally.

•      Communicate regularly with parents/guardians about student behaviour, progress, and concerns.

•      Maintain accurate and up-to-date school records, files, and documentation.

•      Assist with the coordination of meetings, school events, and schedules.

•      Support the school leadership with correspondence, reports, and administrative tasks.

•      Monitor inventory and order supplies for the school, as needed.

•      Maintain student attendance records and handle routine inquiries from students and parents.

•      Assist in the preparation and distribution of school communications and notices.

•      Support examination and admissions processes with clerical and logistical assistance.

•      Assist in the administration of Pearson Edexcel exams: registration, invigilation, and reporting.

•      Step in to lead exam processes in the absence of the Exam Officer.

•      Provide support with other boarding-related duties as required, and perform any additional responsibilities assigned by the school administration.

Skills and qualifications

Required Qualifications and Experience

•      Degree in Office Management, Administration, or a related field.

•      Proven experience (minimum 2 years) in a similar administrative or secretarial role.

•      Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.)

•      Strong typing and report writing skills.

•      Excellent organisational and communication skills (written and verbal).

•      Fluency in English is required; Somali and Arabic language skills are an advantage.

•      High level of confidentiality, professionalism, and attention to detail.

•      Ability to multitask and remain calm under pressure in a busy environment.

•      Familiarity with school environments or educational institutions is preferred.

How to apply

Application procedure

•      Application deadline is August 10th, 2025.

•      We will review completed applications on a rolling basis. If we identify an outstanding candidate early in the process, we reserve the right to appoint before the deadline. For this reason, we encourage interested candidates to apply as early as possible. Due to the high volume of applications, we regret that we will only contact shortlisted candidates.

•      You are required to attach a detailed CV and cover letter.

•      This position is exclusively open to candidates who are residents of Sheikh.

•        To apply please follow this link https://a.peoplehum.com/3r1od and submit your application.