5 jobs for "Human Resource And Administration"
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Administration Specialist
Job role insights
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Date posted
May 6, 2025
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Closing date
May 6, 2025
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Qualification
Degree
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Experience
2-3 Year
Description
Job descriptionJob postings
Background Information - Job-specific
The current conflict in Yemen has resulted in wide-spread humanitarian crisis, and has left 80 per cent of the population (21.1 million people) in need of assistance. The impediments on commercial imports to Yemen have led to severe lack of basic items. Should this situation continue to the point that basic commodities are not imported and therefore not available in the market, the current humanitarian crisis will deteriorate even further.
In order to address the dire humanitarian situation in Yemen, the restoration of regular commercial cargo flows into the country is essential. UN Security Council resolution 2216 (2015) decided that Member States shall take necessary measures to prevent the direct or indirect supply, sale or transfer from or through their territories or by their nationals, or using their flag vessels or aircraft, of arms and related materiel of all types, including weapons and ammunition, military vehicles and equipment, paramilitary equipment, and spare parts for the aforementioned. In order to facilitate the unimpeded flow of essential commercial items to Yemen, the UN has been requested by the Government of Yemen to provide a monitoring and inspection service that ensures that commercial cargo entering Yemen’s territorial waters is compliant with UNSCR 2216 (2015).
The United Nations Office for Project Services (UNOPS) has been requested to operationalize and manage a mechanism to oversee the monitoring and inspection services.
Functional Responsibilities
Under the direct supervision of the Project Manager, the Administration Specialist will be responsible for the operational management of the United Nations Verification and Inspection Mechanism for Yemen (UNVIM) and Office of the Special Envoy for Yemen Projects.
Functions / Key Results Expected
- Implementation of operational and financial management strategies
- Budget management and organization of the cost-recovery system
- Administration Support
- Knowledge building and knowledge sharing
1. Implementation of operational and financial management strategies
- Ensures the implementation of operational and financial management strategies, focusing on the achievement of the following results:
- Plan, guide and manage finance operations including Accounts Payable, Budget and Quality assurance processes.
- Advises Project Manager on strategic financial resources management, Continuous analysis and monitoring of the financial situation, presentation of forecasts for projects.
- Implement and review periodically effective internal controls, proper design and functioning of the financial resources management system.
- Ensure compliance with financial activities, financial recording/reporting system and audit follow up with UN/UNOPS rules, regulations, policies and strategies and IPSAS standards.
2. Budget management and organization of the cost-recovery system
- Manages the budgets and organizes an optimal cost-recovery system focusing on achievement of the project results:
- Prepares and reviews monitoring systems for budgetary controls versus authorized spending limits (ASL) and budget delivery levels.
- Elaborates proposals for planning of financial resources of the project operations, continuously analyses and monitors the financial situation and presents financial forecasts vs. actuals and analysis of variances across the projects’ budgets.
- Monitors budget implementation, expenditure levels against allotments and recommends reallocation of funds when necessary.
- Prepares timely financial reports for submission to the donors and funding agencies in accordance with UNOPS rules within established procedures.
- Ensures financial resources management through planning, guiding, controlling the resources in accordance with UNOPS rules and regulations.
3. Administration Support
- Coordinates relevant project procurement and human resource processes to ensure viable solutions that meet operational project needs.
- Manages the timely and efficient delivery of all administrative services, (e.g. premises, asset management, organizational, travel and IT).
- Supervises administration team.
4. Knowledge building and knowledge sharing
- Organizes, facilitates delivery of training and learning initiatives for project team on relevant topics
- Leads, approves and conducts initiatives on capacity development and knowledge building for Finance and Admin personnel, including network development, learning plans and activities and best practice benchmarking.
- Guides project team’s collection of feedback, ideas, and internal knowledge about processes and best practices
Skills and qualifications
Competencies
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground. Education/Experience/Language requirements
Education:
- Advanced university degree or equivalent preferably in Business Administration, Public Administration, and Finance, Economics or related field.
- A first level university degree, preferably in Business Administration, Public Administration, and Finance, Economics or related field with additional two (2) years of experience may be accepted in lieu of the advanced university degree.
- Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent added advantage.
Experience:
- A minimum of five (5) years relevant experience in operational management (Finance, HR, Support Services, Operations) at a national/international level is required.
- Demonstrated experience providing management advisory services and/or managing staff and operational systems is required.
- At least one (01) year of international experience in a multilateral setting is required.
- Demonstrated experience establishing inter-relationships among International Organisations/Governments/Partners is desired.
- Experience in UN field operations in the area of administration and/or operations is an advantage.
- Experience in the usage of computers and MS Office and experience in handling of web-based management systems is desired.
Language:
- Fluency in English is required.
- Fluency in French is highly desirable.
How to apply
Contract type, level and duration
Contract type: International Individual Contractor Agreement (IICA)
Contract level: IICA-2
Contract duration: 6 months with possibility of extension
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx
Additional Information
- Please note that UNOPS does not accept unsolicited resumes.
- Applications received after the closing date will not be considered.
- Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
- UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
- Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
- We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions
- For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
- For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
- All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
- It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.Somalijobs employer directory
Overview
UNOPS helps the UN and its partners provide peace and security, humanitarian and development solutions
Our mission is to help people build better lives and countries achieve peace and sustainable development
We are focused on implementation, with a commitment to UN values and private sector efficiency. UNOPS is a service provider, a technical advisor and an implementer of projects
We help the UN and other partners provide peace and security, humanitarian and development solutions. Our mission Our mission is to help people build better lives and countries achieve peace and sustainable development
Our vision Our vision is a world where people can live full lives supported by appropriate, sustainable and resilient infrastructure and by the efficient, transparent use of public resources in procurement and project management. Our purpose We help people build better lives and countries achieve peace and sustainable development. We bring to this task the values and principles of the United Nations and the innovation, boldness, speed and efficiency of a self-financed institution
We bring the highest international standards to what we do, while respecting local contexts
We do this as our contribution to tackling the huge challenges of the 21st century. We provide practical solutions to assist our partners to save lives, protect people and their rights, and to build a better world
We aspire to be a leader in the efforts to channel private sector investments for social and environmental impact while addressing the immense needs for sustainable development
What drives us is a passion to fight inequalities and to provide opportunities to those most vulnerable
This means we often work in the most challenging environments, building foundations for communities to function and people to live with dignity and respect
We are passionate about quality: In our people and in what we do
We earn the trust of those we work with by caring about what they value, and by delivering on our promise to always act in the service of people in need. Work at UNOPS At UNOPS, our people are the strength behind our success
With over 4,000 people working across 80 countries, our workforce is rich in diversity and culture
We are always looking for creative, results-oriented candidates with a variety of skillsets, ranging from project management and procurement to finance and human resources. UNOPS values its people and recognizes the importance of professional and personal growth
We strive to maintain a gender and culturally sensitive work environment, and respect the dignity of all our colleagues, regardless of sex and gender identity, religion, nationality, ethnicity, marital status, sexual orientation, age, physical disability or political conviction. We expect all UNOPS personnel to adhere to UN values and respect the UN code of conduct and code of ethics
Career development is important to us and we offer a range of opportunities for continued learning and growth
We also understand the importance of balancing professional and personal demands
To help achieve a positive work-life balance, we provide flexible working options to everyone from interns to senior managers across the globe. We help people build better lives and countries achieve peace and sustainable development.Joining UNOPS means being a part of a dedicated and diverse team committed to building a better, more sustainable world. WHAT WE VALUE UNOPS adheres to the values of the United Nations – regardless of contract type, location or job title. Career development UNOPS supports professional development and builds teams that strive to achieve the highest standards of performance
We provide a range of opportunities for continued career development, professional growth and continued learning
This includes leadership development and external certifications run by partners such as the Association of Chartered Certified Accountants, the Chartered Institute of Procurement and Supply and PRINCE2. Work-life harmonization We value our people and recognize the importance of balancing professional and personal demands
UNOPS has a progressive policy on work-life harmonization and offers flexible working options
This applies to UNOPS personnel on all contract types across the globe. Diversity UNOPS strives to maintain a gender and culturally sensitive work environment, and respects the dignity of all colleagues regardless of sex and gender identity, religion, nationality, ethnicity, marital status, sexual orientation, age, physical disability or political conviction. We also expect all UNOPS personnel to adhere to UN values and respect the UN code of conduct and code of ethics.
Categories
Company size
1001-5000
Founded in
2010