TERMS OF REFERENCE (TOR) FOR AUDIT SERVICES
Job role insights
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Date posted
May 3, 2025
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Closing date
May 17, 2025
Description
Job descriptionJob postings
CARE INTERNATIONAL IN SOMALIA/SOMALILAND
Period of Audit: July 1st, 2024 – 30th June 2026
TERMS OF REFERENCE (TOR) FOR AUDIT SERVICES
CARE International in SOMALIA/SOMALILAND is a development and humanitarian organization with a goal to reduce poverty at the household level and provide relief in emergencies. We have worked with communities in Somaliland, Puntland & South Central, meeting relief needs and phasing in long-term projects.
CARE tackles underlying causes of poverty so that people can become self-sufficient. CARE also delivers emergency aid to survivors of war and natural disasters, and helps people rebuild their lives,
1.2 Accounting and Financial Management Information
CARE Somalia/Somaliland processes are guided by Policies and Procedures contained in the CARE Operations Manual and the Finance Manual. The Operations Manuals documents policies on the following:
- Finance
- Procurement
- Asset Management
- Vehicle Management
- Per Diem and Lodging
- Lease Agreement
- Human Resources
- Budgeting
- Sub Grants
CARE Somalia/Somaliland uses a financial management system known as People Soft. The system accommodates transacting in both foreign Currency and Base Currency which is US Dollars. Donor Funds received are coded to the relevant Fund code and expenses incurred are also charged to the relevant fund code hence allowing for expense tracking, monitoring and reporting.
Procurement requests are raised by requestors across the organization regardless of their location. However, procurement and financial transactions processing are done in three hubs namely Hargeisa, Garowe and Mogadishu.
ACCOUNTING STANDARDS
CARE INTERNATIONAL SOMALIA/SOMALILAND follows USA GAAP. Further, it follows the accounting guidelines as set out in the CARE Financial Manual and implements projects in conformity with Donor Standards and Regulations.
CARE Somalia operations are transacted at the three hubs and each hub retains the documents in respect to transactions generated in their area. In addition, all the documents are scanned and sent to the cloud. The auditor will be expected to specify the sample transactions required prior to the commencement of the audit to facilitate remittance of the support documents from the sub office.
The Auditors will have full and complete access at any time to all records and documents (including books of accounts, legal agreements, Program Grant Agreements and Budgets, minutes of committee meetings, bank records, invoices and contracts) and employees. The Auditor will also have the right to access information on banks, consultants, contractors, partners and other persons or firms engaged by CARE.
4. AUDIT SCOPE 4. 1 Scope of Work
The audit will examine the Balance Sheet records for CARE SOMALIA/SOMALILAND. The statements will be extracted from the financial system for the audit period from 1st July 2024 to 30th June 2026.
Specifically, the Audit will include but not limited to:
- Audit CARE Somalia/Somaliland Balance Sheet Report, Statement of Income and Expenditure covering the period 1st July 2024 to 30th June 2026.
- The audit will be carried out in accordance with the International Standards on Auditing.
- Obtain sufficient audit evidence to substantiate in all material respects the accuracy of the information contained in the financial statements.
- obtain an understanding of internal controls and perform tests of internal controls
- Perform procedures to determine whether CARE has complied with laws, rules and regulations
- Issue an independent Auditor’s Report that states but not limited to the following:
i. An Opinion (or disclaimer of opinion) as to whether the Financial Statements present fairly in all material respects in conformity with the Generally Accepted Accounting Principles
ii. A report on internal controls which shall describe the scope of testing of internal controls and the results of the tests.
iii. A schedule of findings and questioned costs that includes a summary of the auditor’s results.
4.2 The Audit Report 4.2.1 Contents of Audit Report
The Auditor should issue Audit Reports for CARE Somalia/Somaliland which will include but are not limited to the following:
- The Accounting Standards that have been applied and indicate the effect of any deviations from those standards
- The period covered by the Audit Opinion
- Income and Expenditure Statement
- Audit opinion stating whether the Income & Expenditure Statement and supporting schedules present fairly in all material aspects that the funds were utilized for the purposes intended.
- Audited financial statements in USD currency
4.2.2 Submission Date of the Audit Report
The audit is scheduled to begin on 30th September 2025 covering the financial period 1st July 2024 to 30th June 2025. The Draft Audit Reports should be submitted by 3rdst November 2025 while the Signed Audit Reports should be submitted by 10th November 2025.
The Auditor will submit a separate Management Letter at the completion of the audit. The Management Letter shall include but not limited to the following:
- An assessment of the Internal Control System with equal emphasis on the general effectiveness of the Internal Control System in protecting the assets and resources of the organization
- A description of any specific Internal Control weaknesses noted, the audit procedures followed to address or compensate for the weaknesses, risk exposure and recommendations to resolve/eliminate the internal control weaknesses noted should also be included.
Skills and qualifications
REQUIREMENTS
Interested applicants must download the ToR and the request for proposal to complete the following submission requirements:
- Detailed Technical proposal including clear workplan detailing the number of days proposed for the audit exercise
- References from NGOs that the audit firm has audited
- Firm's previous experience related to auditing services
- Years of experience in auditing of Non-Governmental Organizations (NGOs)
- Proposed team composition, updated CVs, qualification, experience and the number of staff that will be assigned to the audit service
- Financial proposal (breakdown per fiscal year)
Attachments
REQUEST FOR PROPOSAL - CIS Audit.docxTOR for CIS Institutional Audit Services FY 25.docx
How to apply
All applications should be sent to som.consultant@care.org latest by 17 May 2025 in one email, with separate attachments for the technical and financial proposals indicating the Subject line ‘Institutional Audit Service. Links will not be accepted.