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Finance Officer
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Date posted
February 9, 2025
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Closing date
February 18, 2025
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Hiring location
Hargeisa
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Qualification
Degree
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Experience
5-6 Years
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Gender
Both
Description
Job description
1. Department: Operations
2. Country / Location: Somaliland /tba
3. FundsPro cost allocation: Pending for Funding
4. Job name: Finance Officer (m/f/d)
5. Title of job holder: Finance Officer
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6. Salary Group: SG 6
7. Immediate superior (in disciplinary matters): Head of Finance
8. Subordinate position(s): Junior Finance Officers / National administrative staff in project
Contract Period: One year with possibility of extension
Applications Deadline: 18th February 2025
II. Objectives, duties, areas of responsibility
1. Objectives of the position
The objective is to implement existing financial management standards in the Finance and projects efficiently and promptly, thereby making a significant contribution towards the success of the Finance work.
This involves:
Ensuring that the projects' / project's financial administrative processes at the project location are auditable and efficient and carrying out financial administrative controls at project level;
Supporting the Head of Project perform his/her supervisory duties within the framework of project administration if necessary, instructing and supporting project partner organisations (PPO) in matters relating to financial management so that they fulfil their contractual obligations towards Welthungerhilfe and co-financers in accordance with the partner contract and in an auditable manner.
2. Duties and area of responsibility
2.1. Duties with own area of responsibility
The main focuses of areas of responsibility are based on Welthungerhilfe's valid rules and standards and project administrative process descriptions and progress reports.
The Finance Officer of the project is responsible for:
Ensuring that project funds are correctly managed according to the specifications of Welthungerhilfe and co-financers.
This includes: liquidity planning of project, fund requests, bank transactions, bookkeeping, preparing of end-of-month accounts and of prompt financial reports / the financial part of reports on expenditure of funds in cooperation with Head of Finance in Country Office
Ensuring that documentation of data, account assignment and bookkeeping entries are carried out correctly in bookkeeping Software
Ensuring costs are cleared internally within a project or between projects (correct allocation of costs)
Preparing documentation that Head of Project and/or PPO can assume budgetary responsibility (expenditure and budget control)
Preparing annual account documents in cooperation with Head of Project and Head of Finance in Country Office
Preparation of refunds/returns/final fund requests to donors
Instructing, advising and supervising of local administrative staff
Making purchases and awarding of contracts according to valid regulations (of Welthungerhilfe and co-financers)
Monitoring and correctly processing relief supplies and other equipment, particularly in terms of compliance with import regulations, monitoring inventory accounting, physical inventory inspections
Correctly managing project inventory and vehicle fleet
If applicable: Supporting PO implement project according to co-financing agreement and Welthungerhilfe standards
Duties without own area of responsibility
Supporting Head of Project prepare or revise project / co-financing budget in terms of formal correctness
Regularly informing Head of Project about the project's financial status
Supporting the Head of Project with the liquidity planning of the project
Checking of national law and the relevance for Welthungerhilfe
Ensuring correct personnel management within the project. This involves in particular: preparing and monitoring contractual standards for local staff
Preparing visits (journalists, staff from head office, representatives of co-financers, etc.) and supervising visitors
Fulfillment of any other tasks which are assigned by the management and correspond in general with the character of this position
2.3 Specific Activities and duties of the position
1. Conduct monthly financial and compliance reviews, making first review of partners reports. Ensuring that all administration (including HR, logistics and procurement functions) of partners is in line with operational policies and procedures.
2. Prepare accurate and timely donor financial reports for assigned portfolio of awards, grants, and contracts, one week before submission date for review by Head of Finance.
3. Ensure compliance to related policies and procures as appropriate and sector best practice standards.
4. Coordinate processing of journal entries and adjustments affecting donor financial reports.
5. Reconcile, monitor for accuracy grant fund, receivables and payables balances.
6. Review and process fund requests.
7. Collaborate with Head of Finance in preparation of donor report mailings, which include relevant cover letters, payment requests, explanation of actual to budget variances, requests for no-cost extensions, or other communications as appropriate
8. Lead the review of partners budget and monthly reports to assure quality and accuracy.
Skills and qualifications
Knowledge/ Qualifications
1.1 Bachler degree of finance and Accountant, Business Administration, Economics or relevant field
1.2 Knowledge of ERP, SAP SYSTEMS
5 years' professional experience working in the field of finance
1.3 Language skills
Fluency in English language
Fluency in Somali
1.4. Financial processing of projects
Ability to adopt any new system quickly.
2. Social skills
2.1 Social skills
Cooperates with others when goals are mainly the same
2.2 Capacity for teamwork
Ability to work in a team
Intercultural competence
Motivated and willing to take the initiative (determination)
Competent in intercultural communication
Good negotiating skills.
How to apply
Female candidates are highly encouraged to apply
WHH does not charge any fees at any stage of its recruitment process
Please click here to apply: Apply
Overview
Welthungerhilfe is one of the largest private aid organisations in Germany
It is politically independent and non-denominational
Welthungerhilfe is fighting hunger around the world and is focusing its work around the Sustainable Development Goal 2: “Zero Hunger by 2030”
Since its establishment in 1962, more than 9,830 overseas projects in 70 countries have been supported with 3.95 billion euros
Welthungerhilfe works on the principle of help to self-help: from fast disaster relief to reconstruction and long-term development cooperation projects with national and international partner organisations
It is important for Welthungerhilfe to actively involve its beneficiaries as much as possible in the projects
The organisation’s actions are guided by the conviction that all people are equal in value, they have inalienable rights, and they should be able to control their own lives.
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Founded in
2010