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TENDER FOR REHABILITATION OF THREE WATER STRUCTURES ODWAYNE AND CAYNABO DISTRICT-SOMALIAND.
by TAAKULO
in
16 (views)
Job role insights
-
Date posted
April 25, 2025
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Closing date
April 25, 2025
Description
Tender description
INVITATION TO TENDER
TENDER FOR REHABILITATION OF THREE WATER STRUCTURES ODWAYNE AND Caynabo DISTRICT-SOMALIAND.
21st April, 2025
RFT ID: 391964
Tender Reference: SOM1065/2024/28
Tender Procedure: National Open Tender
Madam, Sir,
Taakulo Somali Community Commonly known by the acronym “TAAKULO”. Taakulo is a multifaceted non-governmental, non-profit making, non-political and non-partisan development and humanitarian aid organization established in 2007 and headquartered in Hargeisa, Somaliland. Taakulo is a Somali word meaning “helping/aiding”. Working in partnership with UN, international, and National organizations, Taakulo is dedicated to helping the disadvantaged people and communities throughout Somaliland by engaging in development and related activities and providing relief support and assistance, facilitating, and promoting participatory local community activities and programs that emphasize human dignity and self-reliance.Taakulo Organization was established to assist the Somali community, to whom time has tested their resilience to the tipping point, drought and famine scavenging their livelihood, war and conflict avenging their economy on the other hand. The projects are basically based on the needs of the communities in which they are implemented where the beneficiaries always take part in the planning process. Taakulo engages on a long-term commitment, partnership approach with the beneficiaries in implementing the Projects. The objective is to set up a regional program concentrating on a particular sector, such as Health, education, water and sanitation, Income Generation, Orphan sponsorship program, disability and people with special needs, emergency respond or improving food security in the country among others
For this project, Welthungerhilfe (WHH) and TAAKULO are cooperating in the implementation of the project focusing on strengthening water systems in Odwayne and Caynabo districts regions with the broader objective of enabling sustainable water supply services, with funding provided by BMZ.
1. General remarks and special condition
• Interested bidders must be registered, and a holder of a valid business registration license and tax clearance certificate.
• Must be in possession of a qualified technical team able to perform the desired work perfectly and to the required technical standards.
• The technical team Site Agent/ Civil Engineer, Site Supervisor/ Plumber) must meet specific qualification and/or expertise as outlined in the ToR.
• The bidder must be in possession of the necessary equipment
• The bidder must produce a valid bank statement for the last six (6) months, financial report or a recently certified audit report.
2. Participation:
The tender is open on equal terms to all interested legal and eligible companies, or individuals, legally registered and established locally in Somaliland or regionally (from the neighbouring countries but with permits to operate in Somaliland,) with proven experience and technical capacity in construction for water infrastructures including underground water reservoirs, boreholes, shallow well, earth dams etc. in addition to proof of financial capacity.
A. The contract will be as indicated in the below table.
B. contracting agency will award only with proof of both technical and financial (operational) capacity for implementation of the works concurrently at different sites.
C. Bidders who previously secured more than one contract which is not yet completed may not be encouraged to apply.
D. Upon award and contracting of a bidder, all the works – must be completed within two weeks (14 calendar days) as indicated in section 11 (Duration of the contract)
For more details on the specifications, refer to the following respective annexes uploaded to the intender.
1. Bidders can apply all lots, and the contracting agency can only be awarded a maximum of three lots, The award of three lots is subject to the bidder demonstrating sufficient financial proposal, technical viability possess and human resources capacity to deliver the awarded lots within the agreed timeline.
3. Anti-Terrorism Policy
FILL OR put the policy if available.
4. Language of bid:
The tender, all correspondence and documents related to the tender exchanged by the bidder and the Contracting Authority must be written in the language of the procedure, which is the English Language
5. Contradiction or errors in the bid documents:
If the bidder notices contradictions or errors in the bid document or specifications that are unclear, the bidder must clarify the issue by making queries before the set deadline for submission of inquiries/questions. The principle hereby agrees to clarify all queries to all interested bidders upon request.
6. Alteration or withdrawal of bids:
Bidders may alter or withdraw their tenders by written notification prior to the deadline for submission of the bid document. No bid may be altered after this deadline. Withdrawals must be unconditional and will end all participation in the tender procedure. Any such notification of alteration or withdrawal must be prepared and submitted in writing before the deadline and the expiry of the tender validity period. Any correction of information must be clear and is to be confirmed by signature, specifying the date.
7. Error in Calculation:
Bids submitted by interested bidders will be checked for any arithmetical errors in computation and summation. Errors will be corrected by the evaluation committee as follows:
• Where there is a discrepancy between amounts in figures and in words, the amount in words will be the considered amounts.
• Where there is a discrepancy between a unit price and the total amount derived from the multiplication of the unit price and the quantity, the unit price as quoted will be the price considered.
• Amounts corrected in this way will be binding on the bidder. If the bidder does not accept them, its bid will be rejected.
8. General terms of contract
• The execution of works must be per the technical specifications of this tender document and must respect the norms and standards valid in Somaliland as set by the MoWRD
• TAAKULO will assign a representative to follow up and supervise continuously the works. The remarks of TAAKULO must be considered.
• Every modification of the contractual works or the time schedule must be confirmed in writing, in the form of contract annexes, amendments or modifications. Verbal arrangements are not valid unless accompanied by writing as indicated in the “Conditions of contract” of Annex 1 of this document,
hereinafter recognised as the “The Tender & The Contract.”
• The contractual time schedule must be followed. Occasional rain, bad weather, holidays etc. must be considered when the Contractor sets up his time schedule.
The same applies to technical problems with the equipment, tools and machinery. Such factors will not be accepted as reasons for delay.
• The Contractor will respect the rules of security on site. He will be fully liable in case of accidents, damages etc. to his staff, workers and/or thirds parties. At night, the site must be protected as well.
9. Works Information
The work information inclusive of the description of the works, drawings, specifications, constraints on how the contractor provides the works, requirements for the program, services, other important precisions and the site information are provided by the contractor in the pages of Annex 1 of this document, hereinafter Recognized as the “The Tender & The Contract.”
The foreseen exact locations in the field will be shown to the decided Contractor by a representative of TAAKULO after the awarding of the contract.
10. The financial offer should include:
The competitor’s financial offers must be submitted in the provided format of the Annex 1 of this document, hereinafter recognized as the “The Tender & The Contract”, entitled the “The Contractor’s Offer” (pages 4-5) inclusive of the following information:
• All supplies required for the installation works should be quoted.
• Transportation charges for staff, equipment, accommodation, food, health and medical insurance, security etc.
• All staff costs such as salaries, allowances, medical treatment, insurance etc
• Any store or storage related charges
• The price quoted should be inclusive of all taxes, duties, clearance and other cost in accordance with the law of Somaliland. Payment of all taxes according to the law of Somaliland is the sole responsibility of the contractor.)
11. Duration of Contract:
The estimated duration of the contract proposed by Taakulo shall be a maximum of 60 Days (60 calendar days. Should a potential competitor come to a different duration as per its estimation, this should be indicated in the offer.
12. Prices
All offered prices in the said price offer must be indicated in the USDs currency ONLY. Quotations stated in other currencies will not be considered during the awarding process.
13. Ordering Party
Taakulo Somali community, Somaliland Office
Address: Taakulo office, Buurta Kalajeexan area, behind Ilyes Secondary School
Note: all required documents must be uploaded in the systems (E-tender portal)
14. Documents:
The following documents must be submitted through the E-tender portal before tender closing date:
• Financial offer as indicated in Article 2 (page 2 of Annex 1) and technical offer (BOQ must be completed)
• Detailed work plan/calendar
• List of all tools and equipment as requested.
• List of key staff and their CVs (particularly the Engineer (project, site supervisor and plumbing supervisor specialist)
• Valid Tax Clearance certificate
• Valid Registration licence / Permit
• The company profile, and all the business/company and all relevant documents issued by the government included tax clearance and Valid company certificate.
• List of references or letters of recommendation of similar works within the past one to two years. With valid email addresses, mobile numbers, etc.
• Company’s bank statement records for the las t 6-months with balance $20,000Min.
• TAAKULO Supplier declaration form (annex 2)
• Confirmation and signature of Annex 1 section “The Contractor’s Offer”) of this document, hereinafter recognized as “The Tender & The Contract.” (Required for contract data Purposes.
Attachments
ITT for Rehabilitation of 3 Water St.docx
How to apply
The pass mark of the technical evaluation will be 40 Marks, and bidders who exceeded the pass mark will be advanced to the next stage of financial evaluations.
Financial evaluations (40%).
- Taakulo will evaluate the financial quotes by the bidders by considering reasonable lowest price close to the sealing price. The formula will be 40% price ( x/y*40% where x is the least price offered and y is the respective price of the contractor)The bidders are required to duly signed and stamped the filled BOQ. Unstamped BOQ will be disqualified.
- Payment Conditions
The payment conditions are fully explained and are supposed to be implemented as stipulated in the “Conditions of Contract”.
Otherwise, where not in confrontation or contradiction to the said “Conditions of Contract”, about it, the stipulated contract is subject to the involvement of the “Welthungerhilfe Terms and Conditions for International Procurement of Goods, Works and Services”.
For more information, the said document can be found at the following web link: http://www.welthungerhilfe.de/fileadmin/user_upload/Ueber_uns/Tender/Terms_and_Conditions_International_Procurement.pdfhttps://www.welthungerhilfe.de/en/tenders.html
- Selection & Evaluation Criteria
WHH and Taakulo will prioritize the quotations as follows:
- Tenderers that shall not provide the requested quotation including exportation prices duly signed and stamped with the other documentation as listed in section 14 of the tender document as requested will be automatically excluded from this competition.
- Experience is a key factor in the evaluation process; therefore, companies are advised to document past work experience properly for verification.
The following ranking criteria will be considered for the contract granting:
- Essential Criteria: The Company must have legal documents including a valid registration certificate and text clearance. These criteria will be scored as Failed and Passed. The bidders who fail will not be evaluated against Technical and Financial criteria.
- Technical Criteria: 60% (technical aspects: including past experience, recommendations, updated profile, etc)
- Financial criteria: 40% price ( x/y*40% where x is the least price offered and y is the respective price of the contractor)
- The evaluation of the competence, capability, and work experience will be conditioned with the performance documented in the technical offer and recommendation from references.
Then, the financial offer and technical part will be added together to obtain, and the highest bidder will be awarded the contract as per the evaluation criteria.
NB: Refer to the ToR for detailed information on the evaluation criteria
- Terms and Conditions of Contract:
The granted contract for the construction/engineering works is supposed to involve the application of the “Conditions of Contract” of Annex 1 of this document, hereinafter recognized as the “The Tender & The Contract.”
Otherwise, where not in confrontation or contradiction to the said “Conditions of Contract”, about it, the stipulated contract is subject to involvement of the “Welthungerhilfe Terms and Conditions for International Procurement of Goods, Works and Services”.
For more information, the said document can be found at the following web link: http://www.welthungerhilfe.de/fileadmin/user_upload/Ueber_uns/Tender/Terms_and_Conditions_International_Procurement.pdf https://www.welthungerhilfe.de/en/tenders.html
- Offer Conditions
The offer must be valid for 90 calendar days at a minimum.
Quotations must specify all details according to the tender text. Competitors who do not receive written feedback two weeks after the deadline for the bid submission will have to consider their bid unsuccessful.
Quotations must be submitted through the E-tender portal only, no later than 07.05.2025 local time on 11:59pm
Application Procedure: through E-Tender Portal, follow this link: Public RFT - INVITATION TO TENDER TENDER FOR REHABILITATION OF THREE WATER STRUCTURES ODWAYNE AND Caynabo DISTRICT-SOMALIAND.
Late submission will not be allowed.
To maintain overall transparency and accountability, all inquiries, in general, are to be submitted through the WHH Tender -supply portal only!
NB: This tender invitation is valid without signature!
Annexes:
- Tender TORs.
- BOQs for Rehabilitation works.
- Drawings/design of related construction workds
Overview
Taakulo Somali Community is Commonly known by the acronym “TASCO”
TASCO is a multifaceted non-governmental, non-profit making, non-political and non-partisan development, and humanitarian aid organization established in 2007 and headquartered in Hargeisa, Somaliland and have regional offices throughout Somalia and Somali region of Ethiopia
Taakulo is a Somali word denotating “helping/aiding”
TASCO is dedicated to assist the disadvantaged people and communities throughout Somalia and Somaliland by engaging in development and related activities and also providing emergency relief assistance, resilience building, facilitating and promoting local community engagement and programs that emphasize self-reliance with dignity. TASCO Organization was established to assist Somali community, to whom time has tested their resilience to the tipping point, drought and famine scavenging their livelihood, war and conflict avenging their economy on the other hand
Projects are basically based on the needs of the communities in which they are implemented where the beneficiaries always take part in the planning process
TASCO engages on a long-term commitment, partnership approach with the beneficiaries in implementing the Projects
The objective is to set up an integrated programs i.e
Health, education, Water and sanitation, Livelhood, Orphan sponsorship program, disability and children with special needs, peace building, improving food security in the country among others. TASCO has successfully managed to build significant relationship with government institutions, UN agencies, International NGOs and grass roots, this cherish work of TASCO in terms of funding, complementarity, knowledge & information sharing
TASCO has a clean record with its donors, partners, government and affected communities.
Categories
Company size
51-200
Founded in
2010