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FUEL OFFICER
Job role insights
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Date posted
March 11, 2025
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Closing date
March 23, 2025
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Hiring location
Mogadishu
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Qualification
diploma
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Experience
10+ Years
Description
Job description
This position is located in the Life Support Section of the United Nations Support Office in Somalia (UNSOS). The Fuel Officer will be based in Mogadishu and reports to the Chief, Fuel Unit under General Supervision of Chief, Life Support Section.
Overall purpose and objectives Timely provision of supplies and their effective tracking, monitoring and reporting. Efficient and effective management and maintenance of records and relevant data bases. Consistent application of appropriate policies, guidelines, procedures and processes. Effective working relationships with internal and external parties at all stages of operations. The Fuel Officer will be responsible for the following duties: • Assists in management and provision of petroleum, oils and lubricants (POL) as well as provision of other related services to the Mission. • Assists in management and provision of petroleum, oils and lubricants (POL) as well as provision of other related services to the Mission. • Operates in compliance with organizational regulations and rules and provide information/input on Fuel Budget and invoicing to Auditors, ACABQ and other offices as and when required. • Professional development of Fuel Unit Budget and Invoicing Cell staff. • Follows up the preparation of purchase orders and shopping cart once approved implements the requirements for the purchase of fuels, oils and lubricants. • Follows up the process of purchase orders, invoice processing and monitors expenditure. • Certifies verification of payment documents for Authorization. • Certifies delivery documents for approval. • Reviews requests and authorize issues of bulk fuel to contingents and other users. • Develops the requirement of support equipment. • Develops new contracts for fuel and associated support services, including the preparation of Statements of Work (SOW), technical evaluations, requisitions and preparation of presentations to the Local Committee on Contracts. • Certifies the Receiving and Inspection (R&I) processes as required. • Manages the mission strategic and local reserves. Reports the stock periodically to the chief of Unit or Fuel Officer P4. • Reviews and certifies the quality of POLs by verification of quality test. Manages Safety, Health and Environmental (SHE) instruction and guidelines. Analyzes incident reports and takes appropriate action to prevent future occurrences. • Coordinates with Regional Fuel Officers to improve overall fuel related Quality Assurance (QA) performances. • Certifies preventive maintenance schedules and reviews maintenance reports and forecasts future requirements. • Collaborates with procurement and Contract Management in the preparation of contracts. • Coordinates and manage contract operations. • Resolves any contractual issues. • Reviews, advises clients and certifies data and information for budget preparation. Reviews audit requests, prepares responses and follows up on the implementation of audit recommendations. • Oversees and certifies quality assurance of daily, weekly and monthly reconciliation of fuel receipts and issues. • Reviews historical consumption of fuel, oil and lubricants and forecasts future requirements. • Reviews and certifies expenditure against funds allocated for purchase orders and forecasts future requirements. • Manages internal control systems and carries out inspections to ensure that processes are functioning to the highest standard including accurate and complete accounting, reporting and maintenance of electronic/hard-copy records to ensure proper audit trail. • Reviews equipment with high rate of consumption as provided by Electronic Fuel Management System (EMFS) and recommends control, solutions or mitigations. •Perform other duties as required.
Skills and qualifications
Professionalism - Knowledge of supply operations, practices and contract management. Ability to specify business rules in the fuel supply area. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
High School Diploma is required. Technical or vocational certificate in Petroleum, Oil and Lubricants (POL) supply operations, project management or contract management from internationally recognized organizations, e.g., IATA
Not available.
A minimum of ten years of progressively responsible experience in four or more of the following areas is required: (1) the operation of field fuel installations and fuel handling procedures; (2) fuel contract administration including budgeting and fuel accounting; (3) maintenance/repair of fuel equipment; (4) quality assurance/quality control procedures related to POL operations in a field environment; and (5) Safety, Health and Environmental procedures related to POL operations. The minimum years of relevant experience is reduced to five years for candidates who possess a first level University Degree. Experience in managing support services in support of or in a field operation of the United Nations Common System or a comparable international organization is desirable. Experience in logistics support in the field of petroleum operations with at least four years at the international level is desirable. Experience in invoice processing through UMOJA is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English, (both oral and written) is required.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
How to apply
• This position is temporarily available until 30 June 2025. Further extension is subject to availability of funds. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. • This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. • Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. • The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
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According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Overview
The United Nations Support Office in Somalia (UNSOS) was established on 9 November 2015, through a UN Security Council Resolution 2245
UNSOS is a successor operation to the United Nations Support Office for AMISOM (UNSOA), which was established in 2009 (S/RES/1863 (2009) to provide logistical field support to the African Union Mission in Somalia (AMISOM)
Our core mission is to provide critical support to AMISOM, UNSOM and the Somali Federal Security Institutions to make them more effective in defeating enemies of peace and in creating the much needed space for political reconciliation, state formation and extension of government authority in Somalia
UNSOS continues to provide logistical support to AMISOM, UNSOM and the Somali National Army. To AMISOM, the mission would support the provision of rations, fuel, water, accommodation and infrastructure, maintenance services — including all partner-donated and partner owned-equipment jointly recognized as required by the African Union, United Nations and troop contributors. To UNSOM, the mission would support the standard range of services, including to strengthen UNSOM’s presence in all capitals of Interim Regional Administrations. To Somali federal security institutions, the mission would provide, on an exceptional basis, a “targeted support package” for 10,900 troops in the Somali National Army on joint operations with AMISOM.
Categories
Company size
501-1000
Founded in
2010
Location
mogadishu
